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Luckily, extenuating circumstances are there to support you during these situations. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. 'Extenuating Circumstances' are events that are . endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream Not submit your assessment at the usual time, but have an opportunity . Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. This would bring us to equal standing with UCL clubs and societies. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. PREPARE. Some other situations beyond your control typically arent considered viable extenuating circumstances. We provide opportunities for 300 staff and have an annual turnover of more . endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC Victim of crime :Police/crime report - a crime number alone isnotacceptable. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. Where a student has a SoRA, extensions will be granted from the adjusted deadline. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. HPpuVru0 Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ All Extenuating Circumstances claims must now be submitted on Portico. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. Self-Certified claims must be submitted before the assessment deadline/ date. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. You can find the Extenuating Circumstances form here. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. Ifyou are still unhappy after the review, you. HA How to apply for extenuating circumstances? Explained by FAQ Blog However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. 535 0 obj <>stream If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. All Extenuating Circumstances claims must now be submitted on Portico. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. Family emergency while studying abroad? Back-to-back self-certified ECs are not allowed. You can self-certify for ECs within certain conditions. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. how to apply for extenuating circumstances ucl Need support during your admission journey? What would you like the Union to do? Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). If the student has a two-week EC extension approved the new deadline will be 22/5/23. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. Work will not be accepted by email. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . If the request is accepted, the student may be granted an extension. Your evidence will need to cover the full period for which you are requesting mitigation. Third-year student, Iris, recently received an emergency grant, hear what the process was like . If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. e.g. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Examination stress is a common experience and not usually considered an extenuating circumstance. EMC -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. You will usually find this in your Handbook, or ask yourDepartmentalTutor. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. Please avoid sending photographs that you think illustrate your condition. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY If you can imagine it, theres probably a society for it. Our job is to make sure you feel supported every day. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream Do Share & Care schemes work for student accommodation? You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. Lead your club, society and the whole Students' Union Nominate Now . . E.g. Extenuating Circumstances'? You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. You should submit the EC on time and indicate that your evidence will be forthcoming. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. If you do not submit the requested evidence, your claim will normally be rejected. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. We should, in these circumstances, be able to get back to you within 10 days. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Extenuating circumstances - The University of Nottingham Then youll know where you are and how best to proceed with the assignments involved. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. Detail of where to submit the form are in your Student Handbook. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Extenuating Circumstances | Students Union UCL Your EC will only be validated on receipt and evaluation of your evidence. EMC HPpuVru0 This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. You can find further guidance on what your evidence should include in UCL's Academic Manual. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; If you are still unable to meet the deadline you must submit a conventional EC. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. We are improving our three campuses for people to study, work and live. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. But you cannot self-certify once the exam has started; you must provide evidence. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. You may wish to start by speaking with your personal tutor. EMC Source: Glenn Cartsens Peters/Unsplash. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Help us make this site better by telling us what you think about this page, University of East London '!g^ endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. how to apply for extenuating circumstances ucl Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream Step 3: submit your application. Students will not be entitled to their SoRA adjustment again on top of an EC extension. The information you need to support you with an extenuating circumstances claim can be found below. Letter from your doctor or medical practitioner). If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. uM*\)+(. This may affect the type of mitigation that is available to you. You can find a guide to submitting your claim on Portico on the UCL website. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. Step 4: wait for approval. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). 419 0 obj <> endobj endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. If you had previous extensions for the same assessment, state the most recent deadline. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. ANYWAYYY enough about meeee plz dont leave me hanging. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. before 12.00 noon on the due date. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance.
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